Top 4 Benefits of a Legal Virtual Assistant for Law Firms

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Technology has changed many industries. What about the legal profession? How has new technology impacted the way professionals apply the law?

First of all, accessibility. Everyone suddenly has access to legal information. The internet has truly facilitated access to research. This has led to increased transparency and accountability in the legal industry. So, instead of consulting a costly attorney right away, people can conduct their own research.

Moreover, technology has advanced the way individuals receive legal services. Online services have increased tremendously. As a result, legal advice can be delivered personally to basically anywhere. 

Some of the tasks a legal professional must perform can be outsourced to others, while some tasks cannot. A licensed attorney must represent a client in the event of a court appearance, however, other legal duties can be completed by virtual assistants. The potential benefits of a legal virtual assistant are obvious when it comes down to time and cost. Virtual assistants for law firms can ensure that the firm runs smoothly and efficiently. 

USEFUL CONTENT: WHAT IS THE COST OF HIRING A VA?

What does a legal virtual assistant do?

Let’s take a look at tasks a legal virtual assistant can take care of for you.

Administrative Support

Naturally, this is a critical aspect of the day-to-day operations of legal professionals. A legal virtual assistant is the perfect support you need to perform a variety of tasks. Scheduling appointments is a simple task that can easily be performed remotely. Then, attorneys and lawyers have more time available for more crucial tasks. Appointments can be coordinated with a law firm or with clients and other involved parties. 

Save on office overhead costs by hiring a legal virtual assistant

Virtual assistants can take care of your email and phone inquiries. Often, legal professionals face high volumes of communication requests. Therefore, a legal virtual assistant can help manage all communication channels by sorting and responding to emails, returning calls, and following up on any unanswered inquiries. 

Other high-volume items are documents. A legal virtual assistant will help you with document preparation and organization. Legal documents can include contracts, motions, and other legal papers. These types of documents must always be accurate, complete, and in the proper format. Support by a legal virtual assistant can also reduce the risk of document errors, saving lots of money. 

Creating and handling documents is one thing; filing them is another task you can let a virtual assistant perform for you. They can assist with the management of physical and electronic files. This includes but isn’t limited to filing and organizing documents correctly and keeping records of all case materials. Accuracy is crucial in legal work. Let a legal virtual assistant be your second pair of eyes. 

At the end of the day, everyone wants to get paid. Let your legal virtual assistant help you with invoicing and billing, prepare invoices, track the payments, and reconcile your books. Furthermore, if you have payroll tasks, we can take care of that too. Support like this will ensure you receive prompt payment for your services while improving your overall financial management. 

Clearly, administrative tasks are critical, and the role of a legal virtual assistant can significantly improve the quality of your work and even enhance your professional reputation. 

She’s A Given can be your first step to more flexibility. 

Research & Document Preparation

We’ve already touched on the importance of legal documents. A legal virtual assistant can do more than just file or organize them. Let’s elaborate on some crucial responsibilities a law professional can transfer to a She’s A Given pro. 

Legal documents, such as agreements and contracts, as well as court items, often require lots of research and drafting. A legal virtual assistant can help with the whole process by conducting research that matters to a case, finding the corresponding laws, and summarizing findings. This can be time-consuming. Utilizing a virtual assistant can help a lawyer or attorney make an informed decision and develop strong arguments that are necessary for the case. All this support can also enhance the quality of the produced documents. 

Formatting legal documents and proofreading them is another must-do task that a pro legal virtual assistant can conquer. Proper formatting is key, along with a zero-error policy. So, four eyes are preferred—and not attached to the same face. Did you know we always like a good chuckle at She’s A Given, too? 

With proper structure, consistency is guaranteed. Furthermore, processes and procedures can positively affect law practices more broadly. Errors and misunderstandings are reduced or eliminated in the process. 

Need to customize different legal documents? A legal virtual assistant can do that for you. This can involve adapting documents to the specific needs of individual cases or clients by incorporating all the relevant information and data so the final documents fulfill all legal and personal requirements. To reiterate, top records management can assist overall management and reduce the stress of paper overflow. A legal virtual assistant at She’s A Given can streamline a process where organizing, storing, and retrieving documents is easy and timely. Never lose important information again!

A legal virtual assistant can go way beyond data storage. At She’s A Given, we will gladly match you with a strong legal virtual assistant who is up to support you with challenging tasks of all natures. 

Client Communication

Here, a legal professional can truly excel in making a big difference. Client communication is a key factor in building strong relationships in the legal profession. When you improve client satisfaction, practice reputation could benefit positively. A legal virtual assistant can play a valuable role in this by helping lawyers, attorneys, and other legal professionals. Providing excellent and personalized support is a She’s A Given specialty. Here are a number of essential areas a legal virtual assistant can elevate your practice:

How you respond to initial inquiries can determine how a client relationship is shaped, even long-term. This is one of the most important tasks involved in client communication. A legal virtual assistant can ensure this is completed in a timely and professional manner. Clients might already have questions and concerns about their legal matter, so a legal virtual assistant can already provide some information and reassurance without going into too much depth. Responding promptly and adequately builds trust and confidence in a legal professional. You see, that is already a great start. 

She’s A Given is here to jumpstart your practice.  

Once you have a client, they should be updated regularly. This takes time, but this should be done with care and focus. Regular updates about the progress of the legal matter will involve the client actively, which creates further confidence in the process. Keeping everyone engaged and informed is crucial to maintaining strong relationships, and a legal virtual assistant is an ideal person to provide summaries of key developments or any other updates. You can have a legal virtual assistant prepare reports, summaries, and explanations of more complex legal terms of the specific case, so the client is always in control of the information needed and stays up-to-date. It is a great way to showcase your practice’s quality customer service. 

Legal virtual assistants can schedule follow-up meetings and phone calls with clients, too. Regular face-to-face or virtual meetings with the hired legal professional further strengthen the relationship. So, in working with a legal virtual assistant, a law practice can provide a personalized approach to client communication. By taking enough time to grasp the situation and understand all needs and concerns of each individual client, a legal virtual assistant can tailor and structure responses and s accordingly. Every client brings a new set of specific circumstances. Professionalism and friendliness go a long way here. It’s time to invest in top-notch client communication and improve the overall quality of your business. This will give you a much-needed edge in today’s competitive business landscape. 

She’s A Given

Discover the benefits of virtual assistance with She’s A Given. Claim your time back and hire a virtual assistant. We are here to help you streamline your workflow and boost your productivity. Are you spending too much time on administrative tasks that could be outsourced to a top-notch virtual assistant? You have come to the right place. She’s A Given will match you with a college-educated and highly experienced virtual assistant immediately

When choosing a legal virtual assistant, it is important to consider your specific needs and requirements carefully. She’s A Given is delighted to pair you with a legal virtual assistant with the right qualifications and experience to support you effectively. Whether you seek specialized expertise or more general administrative support, your She’s A Given match will help you achieve your goals. 

Make the most of this highly valuable resource today and reap all the benefits of not having to perform all tasks on your own. Let She’s A Given take care of your business needs starting today. Focus on more complex and higher-value tasks and improve the quality of your work. Let your legal virtual assistant do the rest. 

Choose She’s A Given for a cost-effective and time-saving solution for your business. Book a Discovery Call right here, and find your perfect match today.